Working With Children Checks

Dear Parents /Guardians

Here at Hillsmeade Primary School we like to provide an open and friendly learning environment which values and encourages parent and community volunteers to our school.  We also recognise that the school has legal obligations to comply with, including its duty of care to its staff and students to provide a safe and secure environment at all times.

To comply with this School Council has requested that all parent volunteers (including parents who hear children reading) have a current Working with Children Check.  Below is what is required to apply for this check if you don’t already have one. It is a simple process which is done online then lodged at a post office. It does not cost anything for a ‘volunteers’ Working with Children check, but you may need to purchase a passport photo if you don’t have one!  When you receive your card you need to bring it to the school office for photocopying and your name can be added to our registry.  If you already have a card but it has not been recorded at the office please bring it in the next time you are in the school.

If anyone would like any assistance with the application please contact the school or let your child’s class teacher know and a time will be arranged to help.

It is also necessary for all volunteers to follow the schools check in/out requirements outlined below so everyone can be accounted for if there is an emergency evacuation/lockdown.

Volunteers are required to sign the ‘Visitors’ book and will be assigned a ‘Visitors’ badge which they must wear at all times within the school. Similarly, they are required to report to the School Administration at the end of their visit to return their badge and to ‘sign out’ in the Visitors book.

Parents who regularly volunteer to hear reading in classrooms will not be required to sign in at the front office, but will sign in at the classroom as part of our Emergency Management Plan and be assigned a ‘Visitors’ badge which they must wear at all times within the school.

We would love you to continue participating in school activities and supporting our teaching programs so we encourage everyone to complete the Working with Children check and follow our check in/out procedures to enable you to be invited to do so.

Yours sincerely,

Deborah Harry (Principal)
Stewart Johnson (School Council President)         

How to get a Working With Children Check

The application is completed online:

If you need assistance we can support you by doing it with you here at school.  It does not cost anything for a volunteer to apply but you may need to get a passport quality photo (if you do not have a current one you can use) and this will cost.

What you will need to fill in the online application form

To complete the form you must have:

  • an email address, so we can contact you about your application
  • the address of every place you have lived in the last 5 years in Australia
  • the name, postal address and phone number in Australia for each organisation you will be doing paid or volunteer child-related work for
  • a printer that will print a legible copy of the Application summary. If you need help with this please ask.

After filling in the online form, finalise your application at a participating Australia Post retail outlet, by presenting your Application summary, proof of identity documents and a passport quality photo.

Hillsmeade Office

The Hillsmeade Office team keep the school running smoothly, led by the Business Manager Stewart Johnson. We are always keen to hear feedback on how we communicate.