The school will periodically send you a Family Financial Statement, which lists the charges that have been applied to your family along with payments we have received for those charges. This page is an overview of the Financial Statement to help parents understand its structure.
Charges will be applied to your family in relation to resources and activities for your children. Some examples of charges you may see on your statement:
- Book packs and Essential Items
- Year 2, 4 or 6 camp
- Attendance at a sporting event (to cover entry fees and buses)
- Admission charge for ICAS testing
Payments for charges can be made through a number of channels:
- Through our school portal (Compass) — this is the preferred method
- Through cash, cheque or EFTPOS at the main office
- Using government funding such as CSEF
This is an example of what a Family Statement might look like (click to view). The sections below go through this example statement to explain what each item means.
Breakdown of the Example Statement
This statement is for the fictional Jones family, who has two children: Michael in 6/A and Samantha in Prep D.
Charges for Michael
- Michael has received $125 of CSEF (Camps, Sports & Excursions Fund) — a negative charge (-125.00) means money received to the school. In this instance it is from the Victorian government to subsidise Michael’s attendance at camps, sports and excursions. $20.00 of this receipt has been used, which means there is still $105.00 available for the family to use.
- The 2018 Essential Items Charge was applied for Michael — this is the school fees for Michael for 2018 which pays for book packs, in-class stationery, software licences, etc. The family has since paid $170.00 so no money is owing.
- The 2018 Voluntary Contribution was made by the family on behalf of Michael ($50.00). This is an optional charge the family have elected to pay.
- Michael went on the Grand Prix Excursion which cost $12.00. The family have paid $12.00, and no money is owing.
- The family is sending Michael on the 2018 Canberra Camp. The first charge is for the food component, which attracts GST of $8.00. The total cost is $88.00 for food, and the family has paid this using their CSEF from the Victorian government.
- The second charge for the Canberra camp is the non-food component (buses, accomodation, etc). This charge is $492.00 — the family have used $50.00 CSEF on this charge and have separately paid $100.00, which means there is still $342.00 owing for this charge.
Charges for Samantha
- Samantha has received $125 of CSEF (Camps, Sports & Excursions Fund) — a negative charge (-125.00) means money received to the school. So far none of it has been used, so there is still $125.00 available for Samantha’s family to use on excursions, camps, etc that Samantha may attend.
- The 2018 Essential Items Charge was applied for Samantha — this is the school fees for Samantha for 2018 which pays for book packs, in-class stationery, software licences, etc. The family has since paid $170.00 so no money is owing.
- The 2018 Voluntary Contribution was made by the family on behalf of Samantha ($50.00). This is an optional charge the family have elected to pay.
- The school has received a Receipt Unallocated of $20.00 from the family for Samantha. This payment was received (perhaps as CentrePay or a cash payment) that the school has not been able to allocate to any particular charge. The family should contact the school to clarify the purpose of this payment.
The bottom of the statement provides a summary of any payments required. In this instance the family owes the school $342 for the outstanding Canberra Camp payments, and they could use the $105.00 of CSEF in Michael’s name. The school doesn’t automatically use the family’s CSEF — the family will need to contact the school to state that they want to use Michael’s CSEF for the Canberra Camp.
The preferred method of payment for school events is directly through Compass, the school portal. Before sending any payments to the school the family should check with the portal to make payments. The team in the office is always happy to help families get started with Compass and learn how to make payments.